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Facilities Maintenance Manager

Land, Buildings and Real Estate, Stanford, California, United States

Facilities

Post Date May 06, 2024

Requisition # 103132

Welcome to Land, Buildings & Real Estate:

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY."

Department Introduction:

We have divided 10 million square feet of academic buildings into 4 districts (A through D) to manage the delivery of building maintenance services. This enables the district staff to know their buildings well and focus on the occupants to better address their needs.

District A provides building systems support for the following schools: Dean of Research, Humanities and Sciences, ITS, School of Earth, Energy, and Environmental Sciences, School of Engineering, and off campus areas at Hopkins Marine Station and the Stanford Foothills. Furthermore, District A provides technical assistance and coordination support related to misc. building issues, building commissioning, building system's performance, construction plans review, updating Facility Design Guideline, and District Technical Training. Last, District A is responsible for building systems shutdown coordination and preventative maintenance testing coordination.

As the oldest marine laboratory on the West Coast (and the third oldest in the U.S.) Hopkins has a long and eventful history. See more of its history here:https://hopkinsmarinestation.stanford.edu/

Job Purpose:

Oversee and manage technician, engaged in facilities management, perform/assist building/equipment maintenance as needed at Stanford Hopkins Marine Station in Pacific Grove, California. Participate in department/unit strategic management plans.

Core Duties*:

• Oversee the daily operation and management of assigned facilities and programs, including scheduling and assigning work to technician and coordinating with technician, consultants, contractors and/or vendors; overseeing technician and performance evaluation of assigned technician; contributing to department staffing forecast.

• Provide 24x7 on call remote and on-site support as needed to ensure teaching and research is minimally impacted. Must be able to be on site for emergencies within 2 hours.

• Develop maintenance programs for all building related equipment such as HVAC, water systems, boilers, etc.

• Support and perform technician type work as needed.

• Manage and/or develop budget for area of responsibility, including in-house technician, ongoing maintenance, contracts, etc.

• Troubleshoot building system failures spanning multiple areas or technical fields, identify root cause analysis and to develop/implement feasible resolutions.

• Manage ongoing service contracts as applicable.

• Participate in department strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range capital renewal programs/projects.

• Providing input into the development of departmental policies and procedures (such as Safety, Facilities Design Guideline and Commissioning) and ensuring compliance.

• Oversee and/or monitor construction maintenance related project activities; ensure integration with overall department goals; coordinate with staff, subcontractors, and/or vendors.

• Effectively communicate (verbal and written), present and share project status and overall building equipment condition assessments with students, faculty and leadership.

• Effectively communicate and meet with local authority having jurisdiction as needed for inspections, coordination discussions and onsite visits.

*Other duties may also be assigned

Education & Experience:

Bachelor’s degree in mechanical/electrical engineering or other appropriate technical area, or combination of technical education, training, and experience. Five or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, wet/dry research laboratories, residential facilities, auditoriums, etc.).

Knowledge, Skills and Abilities:

• General knowledge with hands on experience with mechanical, electrical, plumbing, controls, general building and/or life safety fire detection systems.

• General knowledge of building codes, property management, architectural, structural and groundskeeping.

• Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.

• Demonstrated ability to work and communicate effectively with others.

• Demonstrated experience managing service contracts.

• Demonstrated experience developing and managing budgets.

• Demonstrated experience planning, developing, and implementing programs.

• Ability to interpret planning specifications, documents, working drawings, and related reports.

• Must be able to assess situations and provide solutions independently.

Physical Requirements*:

• Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.

• Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.

• Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

• Requires 24-hour response availability seven days per week for emergency situations.

• May be exposed to noise > 80dB TWA.

• May working at heights 4 - 10 ft.

• Location: Pacific Grove, CA

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $$99,000 to $137,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4362

• Employee Status: Regular

• Grade: J

• Requisition ID: 103132

• Work Arrangement : On Site