Job Information
Syracuse University Administrative Specialist I in Syracuse, New York
We are seeking a visitor service oriented, highly organized, and proactive Administrative Specialist to serve as the public facing representative of the museum, including greeting and welcoming visitors, providing information, directions, and assistance, tracking visitor attendance and demographics, and maintaining the security of the galleries and buildings to ensure the artwork is protected and visitors follow museum rules. They will serve as museum contact and coordinate special events.
They will handle a wide variety of professional and administrative duties that facilitate the day-to-day operation of the department and museum, including maintaining museum's internal calendar and general inquiry email account, communicating with students, faculty, staff, and general public. Additionally, they will provide administrative support for Executive Director, including maintaining calendar, travel, and taking meeting minutes as needed.
The Administrative Specialist also processes, monitors and tracks expense-related activity and provides senior leadership with timely and accurate financial reporting on up-to-date fiscal year expense activity. Pays invoices, honorariums and stipends as needed for museum activities as well as process travel reimbursements.