Job Information
MyFlorida FDC-PARALEGAL SPECIALIST -70036132 -CENTRAL OFFICE in TALLAHASSEE, Florida
FDC-PARALEGAL SPECIALIST -70036132 -CENTRAL OFFICE
Date: Jun 20, 2024
Location:
TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32303
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 831725
Agency: Department of Corrections
Working Title: FDC-PARALEGAL SPECIALIST -70036132 -CENTRAL OFFICE
Pay Plan: Career Service
Position Number: 70036132
Salary: $41,029.04 - $43,308.20 (based on years of experience)
Posting Closing Date: 06/27/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
INTERNAL ADVERTISEMENT
PARALEGAL SPECIALIST – 70036132
**INTERNAL OPPORTUNITY ONLY – Must be currently employed with the Florida Department of Corrections to be considered for this position.
This advertisement is for a Career Service position located at the Carlton Building Tallahassee, FL in the Office of General Counsel.
Salary Rate: $41,029.04 – $43,308.20 (based on years of experience)
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.
SPECIFIC DUTIES & RESPONSIBILITIES:
Works independently without supervision to process subpoenas served on the department and department staff including Trial Subpoenas, Witness Subpoenas, Subpoenas for Deposition, Jimmy Ryce Subpoenas, Subpoenas for Hearing, Subpoena Duces Tecum for Inmate Records, and Subpoena Duces Tecum for Personnel Records.
Generates and updates checklists for monitoring compliance of the subpoenas for personnel, inmate medical and classification records and other miscellaneous records to be provided.
Conducts necessary research and gathers information and documentation for procedure review by attorneys.
Communicates and coordinates with members of the department regarding confidential information to be redacted. Independently reviews and determine confidentiality of the requested records to determine releasable information through subpoena, initiates contacts with requesting attorneys regarding releasable records.
Monitors and ensures responses to the subpoenas are provided in a timely manner in accordance with established deadlines, to prevent monetary damages from being assessed against the department in Contempt of Court proceedings.
Initiates, coordinates, and maintains contact and necessary follow-up procedures with the department members, outside agencies and attorneys to ensure proper compliance of the subpoenas.
Independently processes emergency subpoenas ensuring assignment to an applicable attorney under mitigating circumstances. Drafts, maintains, and updates various correspondence in compliance with subpoenas and notes all objections for attorneys’ review and signature.
Assign and assist attorneys with complex subpoenas.
Maintains various computer logs that document subpoenas, records, documents, reports and other records and information, including ProLaw.
Maintains all subpoena files for the Office of the General Counsel.
Review, scan and distribute inmate correspondence received in the Office of General Counsel to other areas of the Department as appropriate.
Draft correspondence to inmates when necessary and instructed to do so by attorney.
Ensure that all inmate correspondence in logged into the ProLaw tracking database utilized by the Office of the General Counsel.
KNOWLEDGE, SKILLS & ABILITIES:
Excellent telephone and customer service skills.
Excellent writing skills.
Experience with Microsoft Office programs (Excel, Access, Word, Outlook).
Knowledge of basic management principles and practices.
Ability to collect, evaluate and analyze documents to develop alternative recommendation, solve problems, document workflow, and other activities relating to the improvement of management practices.
Ability to organize documents in a logical format for presentation to the requestor.
Ability to apply fact-finding and problem-solving techniques.
Plan, organize and coordinate work assignments.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to management analysis activities.
Establish and maintain effective working relationships with others.
Knowledge of legal terminology.
Knowledge of law and legal procedure.
Ability to record information accurately.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to conduct fact-finding interviews.
Ability to comprehend and interpret information.
Ability to research legal documents and legal references.
Ability to perform legal writing.
Ability to maintain files.
REQUIRED QUALIFICATIONS:
Must have one (1) year of paralegal or legal secretary experience; or possession of a Paralegal Degree and one (1) year of paralegal experience; or possession of a four (4) year college degree and a minimum of six ( 6) months of clerical experience
Must be able to work with the Office of General Counsel's case tracking system and caseload database; compile status reports for attorneys on matters; assist with scheduling and calendaring deadlines; processing state and federal subpoenas; and must have experience with handling matters in state and federal courts.
Must have good computer skills, working knowledge of Microsoft Word, Excel, PowerPoint, Office 365, Outlook; and must have good oral and communication skills.
Must currently employed with the Florida Department of Corrections
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application, and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee