Job Information
MyFlorida GOVERNMENT OPERATIONS CONSULTANT III - 65000492 in TALLAHASSEE, Florida
GOVERNMENT OPERATIONS CONSULTANT III - 65000492
Date: Jun 25, 2024
Location:
TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832060
Agency: Elder Affairs
Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 65000492
Pay Plan: Career Service
Position Number: 65000492
Salary: $4,011.71-$4,091.94 MONTHLY
Posting Closing Date: 07/09/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
DEPARTMENT OF ELDER AFFAIRS
BUREAU OF ELDER RIGHTS
OPEN COMPETITIVE
ATTENTION CANDIDATES
All fields in the candidate profile must be completed.
Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.
Selection of candidate will be based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and interview responses, as applicable.
References and file reviews from previous employment may be verified to determine suitability.
Resumes and other documentation can be attached to provide additional information.
The successful candidate must be able to pass a Level II Background screening.
All previous periods of employment must be listed with address of employer, supervisor name and contact phone number . If there is more than a one-month gap in the employment history that period must be included in its own paragraph block within the employment history section.
PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.
Mission Statement:To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.
Vision Statement:For all Floridians to live well and age well.
We are seeking an enthusiastic individual with a desire to share our Agency’s mission to promote the well-being, safety, and independence of Florida's seniors, their families, and caregivers, and the vision for all Floridians to live well and age well. If you have good judgment, a desire to enrich the lives of others, and share our mission and vision, please consider joining our team.
WHERE YOU WILL WORK :
The Department of Elder Affairs is in the Southwood Office complex in Tallahassee, Florida’s Capital City. Lined with rolling hills, oak trees, and canopied roads Tallahassee combines traditional charm with a modern pace of life. Home to two major universities, Tallahassee has a vibrant art and music scene, stately gardens, as well as a vast number of nature trails for those who love the outdoors. Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you are on the career ladder. For more information about Tallahassee, please visit: https://www.talchamber.com/visit-tallahassee/ .
BENEFITS OF WORKING FOR THE STATE OF FLORIDA :
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:
State Group Health Insurance Coverage (over 90% paid by employer);
$25,000 Life Insurance Policy (100% paid by employer);
Dental, vision, and other supplemental insurance options available;
Annual and Sick Leave benefits,
10 paid holidays each year;
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
Flexible Spending Accounts; and
Tuition waivers to attend State of Florida community colleges, colleges, and universities!
For a more complete list of benefits, click https://www.mybenefits.myflorida.com/.
DUTIES AND RESPONSIBILITIES:
This position is responsible for contract management activities within the Senior Community Service Employment Program (SCSEP) unit. This is a professional position that requires knowledge of Title V of the Older Americans Act, and corresponding Federal Regulations, Data Collection Handbooks, Training and Guidance Letters, and other program documents. The incumbent shall have good communication skills, strong analytical skills, and the ability to conduct independent evaluations of financial records. In addition, the following duties must be performed:
Serves as the lead contract manager for designated contractor(s) by having a strong working knowledge of SCSEP programmatic and budgetary expectations. Maintains accurate and up-to-date contract files and provides written and verbal technical assistance. Provides training to contractor(s) and assist with internal SCSEP staff. Provides written and verbal technical assistance to program participants, sub-grantees, employers, and other interested parties in a timely manner. Florida Certified Contract Manager certification is required for this position.
Review monthly performance, quarterly progress reports, management reports, data quality reports, and expenditure reports to assess achievement levels, information quality, and fund utilization efficiency within SCSEP's national data collection system by sub-grantee. Monitor sub-grantee's progress in meeting performance goals, providing guidance and technical assistance as needed, and collaborate with the SCSEP State Director to track surplus and deficit positions of contractors.
Facilitates and conducts Quality Assurance and Data Validation reviews, either on-site or via desk review, for contractor(s). Prepares detailed monitoring reports, which contain clearly stated observations, technical assistance provided, findings or areas of non-compliance, and required corrective actions. Follows up with contractor(s) on any corrective action plans.
Conducts visits to Host Agencies to evaluate the site. Conducts interviews (in-person, over the phone, or via email) with Host Agency supervisors to ensure participants are receiving necessary training and to discuss the contractor(s)’s programmatic management. Interview participants (in-person, over the phone, or via email) to evaluate their Community Service Assignment and their progress in the SCSEP.
Prepares and delivers presentations to various groups at workshops, conferences, and other venues. Participates in SCSEP, Elder Opportunities, and Department events to promote employing older workers. Provides presentations regarding the SCSEP, as requested.
Maintain up-to-date knowledge of federal and state laws and rules pertaining to the oversight of the SCSEP and contract management.
Identify opportunities to promote accountability, transparency, and operational efficiencies that support SCSEP’s goals.
Assist with developing best practices to reach SCSEP’s goals and priorities.
Effectively communicates with program participants, subgrantees, and stakeholders who primarily speak Spanish, ensuring inclusivity and understanding among all parties involved in the SCSEP program, including areas with a majority Spanish-speaking population.
Manages contract activities in the largest SCSEP areas in the state of Florida, both geographically and by population size, overseeing a jurisdiction that surpasses those of other positions within the program, ensuring efficient program implementation and adherence to federal regulations and guidelines.
Research, coordinate, and facilitate training opportunities for SCSEP participants through community partnerships, including collaborations with educational institutions such as schools or colleges for computer literacy programs, as well as procuring specialized training tailored to individual participant needs.
Serve as the primary point of contact for all matters in the absence of the SCSEP State Director, ensuring continuity of operations and effective communication with stakeholders, sub-grantees, and program participants.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
The ability to work independently and communicate effectively, verbally and in writing.
The ability to work as a team player.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Internet Explorer (or other internet browsers), and related applications.
Capable of using basic office equipment, such as copier and fax machine.
The ability to work with budgets, track grant expenditures, and knowledge of state government correspondence formats and procedures.
Knowledge of federal and state laws, including policies, procedures, and rules pertaining to the management, administration, and monitoring of contracts. Knowledge of federal and state laws, including policies, procedures, and rules pertaining to the procurement and purchasing of contracted services.
Maintain continuing professional education and training in the contracting process as deemed appropriate by the Department.
Ability to apply basic accounting principles.
Ability to understand, interpret, and apply laws, rules, regulations, policies, and procedures.
Ability to interpret auditing standards and principles.
Ability to review, analyze, and evaluate financial and performance data.
Ability to communicate effectively with internal and external audiences.
Ability to establish and maintain effective working relationships with others.
Ability to effectively provide technical assistance to contractor(s).
Knowledge of administrative principles & practices.
Knowledge of office procedures & practices.
Ability to utilize problem solving techniques.
Ability to plan, organize, and coordinate work assignments.
REQUIREMENTS:
Florida Certified Contract Manager
Ability to travel.
Strong leadership and organizational skills
Good time-management skills
SPECIAL NOTES:
Preference will be given to the Department of Elder Affairs employees.
BACKGROUND CHECKS:
Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.
APPLICANT INFORMATION:
Applicants should apply on-line via the People First Websitehttps://peoplefirst.myflorida.comby 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.
If you have problems applying on-line, call thePeople First Service Centerat1-877-562-7287. Paper applications will not be accepted by the agency.
The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found athttp://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."
The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee