Enable America Jobs

Description We are offering an opportunity for an Executive Assistant role in our Tampa, Florida location. Our team seeks an individual who can support our office with various administrative tasks. This role caters to the management of calendars, scheduling appointments, arranging travel, and reconciling expenses to ensure smooth functioning of our operations.

Responsibilities:

• Extensively manage calendars by arranging internal and external meetings, conference calls, video-conferences, and booking meeting rooms.

• Coordinate travel itineraries and reservations including hotel, airline, and car service for both local and international travel.

• Independently plan and book trips considering individual travel preferences.

• Organize and maintain a systematic filing system, save down correspondence and other record requests as needed.

• Provide in-office support by monitoring the doors, greeting and assisting visitors, as well as placing and receiving lunch orders.

• Act as the liaison between landlord and vendors, route rent invoices for payment.

• Manage office supply orders, monitor quantities, and stock supplies for the team.

• Oversee kitchen orders, backfill food in cabinets, stock fridges with appropriate items, and check coffee machines.

• Coordinate office events such as summer events and volunteer shifts.

• Handle ad hoc project requests within Excel or PowerPoint.

• Manage mailing projects and track relevant certified information. Requirements • Proven experience in an Executive Assistant role or similar

• Exceptional ability in managing executive calendars

• Proficiency in booking and managing travel arrangements

• Experience in scheduling, organizing, and facilitating meetings

• Strong organizational skills with the ability to multitask

• Excellent communication and interpersonal skills

• Proficiency in using office software such as MS Office and Google Suite

• Ability to work independently and prioritize tasks

• High level of discretion and confidentiality

• Attention to detail and problem-solving skills

• Time management skills with the ability to meet deadlines

• Flexibility to adjust to changing work demands and schedules

• Ability to work in a fast-paced work environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .