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POSITION : Administrative Assistant and Personal Support Worker

DEPARTMENT/PROGRAM : Advocacy

REPORTS TO : National Manager, Public Affairs

You’ll feel great about a career with March of Dimes Canada

At March of Dimes Canada, our collective work matters . As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our collective efforts are rooted in our Purpose , Vision , and Mission , which inform how we drive all our work forward.

• Purpose: Champion equity. Empower ability.

• Vision: An inclusive, barrier-free society for people with disabilities. 

• Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

The opportunity:

The Administrative Assistant and Personal Support Worker is responsible for supporting an employee requiring disability-related accommodations. They provide assistance in performing work-related tasks, including notetaking during meetings with service users and stakeholders, collaborating with internal and external colleagues, ensuring that the employee’s access needs are met and that required supports are available. The majority of assistance is provided remotely, with occasional in person support.

Flexibility to changing demands of the job is important in this position. The Administrative Assistant / Personal Support Worker (AA/PSW) must be able to work under pressure, meet deadlines, take verbal and written direction and follow through to completion. The AA/PSW must show initiative in dealing with many varied situations that arise, seeking direction from the National Manager, Public Affairs as required. The AA/PSW must manage workload and work area in a healthy and safe manner and manage change in a constructive and positive fashion. As a staff member, the AA/PSW must function as part of a team. This role will be contingent on the continous employment of the employee who requires support with disability related accommodations.

Responsibilities:

Administrative Support:

• Assists in the performance of daily work and related tasks, which may include:

• Meeting accompaniment and attendance.

• Comprehensive note taking.

• Computer and software use, utilization of a variety of software.

• Presentation preparation etc.

• Maintains computerized information systems and participates in their development to improve efficiency within the unit.

• Manage workload and work area in a healthy and safe manner.

• Respond to changing conditions in a constructive and positive manner.

• Uphold strict confidentiality in dealing with sensitive information.

• Ensure compliance with all laws, regulations, along with MODC policies and procedures.

Personal Support and Caregiving:

• Ensure the safety, comfort, and well-being of the employee with a physical disability.

• Assist in the performance of daily personal tasks as required.

• Consult with the individual, along with National Manager, Public Affairs to ensure appropriate supports are made available to comfortably perform their duties.

• Provide basic caregiving duties when required, including, but not limited to, feeding, toileting, and care when working in the same physical environment (ex. in-person meetings, etc).

Assistance to Other Departments/Area:

• Collaborate on other projects within the unit, as relevance and time allows.

• Function as a team member within area/department and organization.

• Liaise with other areas/departments/regions, as required.

• Draw concerns to supervisor's attention.

Qualifications and experience:

• Minimum 3 years of personal support care and administration experience.

• Personal Support Worker (PSW) certification or equivalent is preferred.

• Post-secondary education with a focus on Commercial/Business College is preferred.

• Intermediate Word/Excel/PowerPoint skills.

• Ability to function in an organized manner and take initiative.

• Ability to take verbal and written direction and follow through to complete assigned tasks.

• Flexible to changing demands of the job.

• Strong interpersonal and communication skills.

• Good knowledge of grammar and accuracy with figures.

Important Details

• Hybrid work arrangement in our office at 202- 885 Don Mills Road, Toronto, ON

How to apply

• Please submit your cover letter and resume by July 16, 2024 .

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

· Contributing to our important mission: creating real change for people with disabilities

• Joining a leading national charity with a history of impact and a future full of possibility

• Enjoying industry-leading employment incentives and benefits

• Supported in your professional growth, development, and success

• Included in our empathetic and supportive work culture

Learn more about why we’re a great employer at marchofdimes.ca/careers .

For general inquiries, you can reach us at recruitment@marchofdimes.ca

COVID-19 Vaccination Policy

Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.