Job Information
Penn State University Talent Acquisition Administrative Assistant (4-H Administrative Support) in University Park, Pennsylvania
Reference #: REQ_0000064175 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS: The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; organizing and maintaining information; analyzing data; and providing general office support. This position has a strong focus providing administrative support to the 4H program in Westmoreland County, PA.
Responsibilities:
Support daily office activities and administrative processes within the county office
Greet visitors and provide information; review, respond to, and direct inquiries
Asist in coordination of meeting/event logistics including scheduling, material preparation, and agendas
Compose, review, and distribute internal and external communications
Collect, organize, research, and analyze information and data to prepare reports and summaries
Create and maintain volunteer/member files and databases (ZSuite, SharePoint, etc)
Maintain inventory and order 4H publication supplies
Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
Support and coordinate special events; reserve spaces, prepare materials, coordinate work between teams, and serve as point of contact
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes
May train and direct the work of other support staff and wage payroll personnel
This is an 87.5% full-time equivalency (FTE) appointment working 35 hours per week. Full Penn State benefits included. This position offers a flexible work arrangement that combines remote and on-campus work.Questions related to flexible work should be directed to the hiring manager during the interview process.
This is a limited term position funded for one year from date of hire with excellent possibility of refunding.
Qualifications: Minimum requirements for this position include a High School Diploma or General Equivalency Diploma (GED), or an equivalent combination of education and experience.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is: $34,800.00 - $50,500.00
Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime preventio , the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines Greensburg, PA
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.