Job Information
Quorum Executive Assistant in Brazil
Based in Washington, D.C., Quorum is a fast-growing software company and is the leading provider of workflow software and information services for government affairs professionals across the corporate, non-profit, association, and governmental end-markets. Quorum allows users to manage stakeholder engagement, launch grassroots advocacy campaigns, and track legislative activity at all levels of government, including federal, state and local.
Quorum provides mission-critical solutions to public affairs professionals for their work in Congress, all 50 state legislatures, major U.S. cities, the European Union, and 30+ countries around the globe. Quorum serves over 2,000 customers globally including over 50% of the Fortune 100, and has over 350 team members across the globe. The company recently acquired Capitol Canary, a market leader in grassroots advocacy software.
As the Executive Assistant, you will report to Quorum’s Cofounder & CEO as a force multiplier for them and the Quorum executive team. You will perform a variety of complex projects to support the CEO. You must have strong project management skills and be highly organized and resourceful. This individual must be able to handle private information, have strong business judgment, and be able to communicate with a variety of job functions. This position will also include some administrative responsibilities.
What You’ll Do
First Week: You will be responsible for our CEO’s calendar making sure they are focused on key priorities, scheduling internal and external meetings, and auditing to make sure their time is used wisely. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
Second Week : You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled.
First Month: You will run Quorum’s Objective and Key Result process making sure objectives are reported on and accomplished and that Quorum’s annual and quarterly strategic planning is successful.
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a key partnership) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
First Year: You will take everything you have learned working across the business and identify if you would like to stay in the Chief of Staff role or move into another part of the organization to continue growing your career.
About You
You are extremely organized and able to manage multiple priorities at once
You take pride in your attention to detail and maintain high quality standards
You are intellectually bright and you are able to quickly identify problems, propose solutions, and apply critical thinking to business priorities
You have a deep respect for and understand the importance of confidentiality
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You are an all star candidate if you have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
You are an especially strong candidate if are looking to gain exposure in the business world
You are a great candidate if you have experience using metrics to make data driven decisions and think strategically
About the Executive Team:
We take pride in keeping the metaphorical train on its track at a high-growth start-up
We believe that precedent is not best practice—we are constantly striving to improve our own workflow. In doing so, we live by Quorum’s values to Take the Lead and Own the Execution
We're close as a team—we work together, spend time together, and value each others' ideas and input
If you'd like to have a big impact at a fast-growing company (https://www.instagram.com/quorumanalytics/) that is changing the way the advocacy process works, please apply. We'd love to talk to you!
Our Work Environment
- We are a remote-first team with flexible work options: work remotely, or you may choose to come into our office in Belo Horizonte.
Our team loves to spend time doing fun things outside of the office - both together and remote, which we call Quorum Fun events (https://www.glassdoor.com/Photos/Quorum-Analytics-Office-Photos-E1137932.htm) . Past Quorum Fun events have included apple picking, yoga, virtual art classes and wine tasting.
If you'd like to learn what it's like to have a real impact at a fast-growing company that is changing the way the advocacy process works, drop us a line. We'd love to talk to you!
Compensation Structure
- This is a full time CLT Opportunity.
Benefits
Flexible Paid Time Off
Standard Brazil holidays plus additional company-wide days off for team members to rest and recharge
Free Subscription to the Calm App
Free Subscription to Linkedin Learning to support professional development
Invest in Yourself Days - one designated day per quarter is dedicated to your professional development!
Monthly Work from Home Stipend
Mental and Dental Care by SulAmérica
Virtual and in-person team events
Mental Health stipend
Alelo Food Voucher
In company English classes
Inclusion & Diversity Affinity Groups to support belonging
12 weeks of paid parental leave
For any questions regarding any open roles on our team, please reach out to recruiting@quorum.us .
Quorum Is Working to Advance Pay Equity: What Does That Mean For You?
In an effort to continue to build a diverse and inclusive work environment that advances pay equity (https://www.linkedin.com/pulse/four-ways-advance-pay-equity-your-organization-melissa-theiss/) , Quorum has implemented a “No Negotiation” policy for base salary for new hires for roles that are currently staffed by three or more team members. This means that candidates for the Senior Fullstack Software Engineer role cannot negotiate Quorum’s base salary offer.
Here’s our promise to you:
We will not ask you what you are currently earning.
We will consider years of relevant experience, relevant professional certifications/education, and performance expectations in setting what we believe is a competitive, fair base salary offer.
We will be transparent about our compensation structure (see above) so that all candidates have equal access to compensation information and can make an informed decision about whether or not Quorum is the right workplace for them.
If you are interested in learning more about how negotiation impacts pay equity and/or why other start-ups have decided to implement a “No Negotiation” policy of some type, here are a few resources: Project Include (https://projectinclude.org/) , AAUW (https://www.aauw.org/research/the-simple-truth-about-the-gender-pay-gap/) , Ministry for Women (https://women.govt.nz/nacew/information/develop-your-workplace-negotiation-skills/why-negotiation-issue-women) , Magoosh (https://magoosh.com/blog/why-we-dont-negotiate-salary/) .
Note: Quorum does not endorse or verify any of the information provided in the resources on the impact of negotiation on pay equity. We provide these resources simply to increase awareness of a topic we believe is important for both employers and candidates to consider.
We comply with all requirements for US government federal contractors issued by the OFCCP, IFR, and the terms of our government contracts.
EEO/AA/F/M/Vet/Disabled