Job Information
State of Wyoming BAAS05-2024-00788-Office Support Specialist I-Sheridan in United States
BAAS05-2024-00788-Office Support Specialist I-Sheridan
Print (https://www.governmentjobs.com/careers/wyoming/jobs/newprint/4496003)
Apply
BAAS05-2024-00788-Office Support Specialist I-Sheridan
Salary
$18.56 Hourly
Location
Sheridan, WY
Job Type
Permanent Full-time
Job Number
2024-00788
Department
Department Of Family Services
Division
Wyoming Girls School
Opening Date
05/07/2024
Closing Date
Continuous
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
Perform duties in the administration office as a front-line contact to the public and internally to the institution . Maintain efficiency and professionalism in the performance of administrative assistant duties. Primary tasks include the flow of information, administrative documentation, maintenance and quality assurance tracking of services for residents' clinical files, assistance to administrative projects and production of quarterly reports, monthly stats, archiving, and managing training files for employees.
Must independently work on projects and programs using independent judgment to accomplish desired results and published outcomes.
The State of Wyoming's total compensation package is excellent and includes:
Culture of public service and a commitment to work/life balance.
Paid holidays, vacation and sick leave.
Retirement investment options with employer contributions.
Comprehensive Benefits package including Health, Dental, Life, Vision, Short Term Disability and more with an employer contribution toward premiums.
Longevity Pay.
Human Resource Contact: alicia.glover1@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Manages the day-to-day operations of assigned programs, projects, or functions between various sources and the office maintenance and inventory; may provide oversight of a regional office.
Accurately maintains agency files and records; inputs data into databases.
Prepares reports; verifies computer systems, databases, and coded data for accuracy.
Responds verbally and/or in writing to requests for information.
Screens and corrects documents for procedural compliance; evaluates the information for accuracy.
Provides customer service to customers, clients, and staff, acts as a resource, and explains rules and procedures to co-workers, customers, and/or clients.
Performs administrative duties requiring considerable judgment.
Resolves some light computer issues/concerns.
Greets screens visitors, and interviews customers/clients to evaluate and determine needs.
Tracks information.
Evaluate information for accuracy.
Management and oversight of all office equipment and supplies.
Responsible for processing, maintenance, and quality control of records and documents.
Compiles vital information.
Qualifications
PREFERENCES:
Preference will be given to those with administrative support experience.
KNOWLEDGE:
Knowledge of applicable federal, state, and local laws, codes, regulations and policies, technical processes, and procedures related to the department.
Knowledge of techniques for providing a high level of customer service.
Knowledge of applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge of project management.
Knowledge of ag en cy policies , procedures , practi ce s , and office skills.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-exempt
All positions within the Department of Family Services will require a background information check, Including the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services, and the Federal Bureau of Investigation for every successful applicant.
Supplemental Information
049-Department of Family Services-Wyoming Girls' School
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!