Job Information
US Anesthesia Partners Executive Assistant - Anesthesia On Call in United States
Overview
The Executive Assistant will support the leadership and operations teams. They will perform administrative duties as required which may include a combination of various support functions including, but not limited to, details of critical/confidential nature, multi-tasking at various levels of support and providing direct communication as needed, internally and externally to the company in support of leadership and/or team, assist in event planning and travel coordination, maintain information on intranet, and perform other administrative duties as assigned.
Job Highlights
ESSENTIAL DUTIES AND RESPONSIBILITIES (include but not limited to):
Takes initiative to manage multiple calendars and be proactive in making changes and updates.
Conserves executive’s time by reading, research, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Handles details of confidential and critical nature.
As requested, takes minutes at various meetings.
Proofreads correspondence and minutes, correcting grammatical errors, punctuation and spelling.
Coordinate production of the company’s printed business materials and advertising and sales pieces with the operations team and printer.
Print project coordination – proof for accuracy, colors, and grammar, research best value printers and finalize high quality end pieces.
Research trade show and association meetings and organize/coordinate attendance at these meetings.
Assist in gathering information and creating quarterly company newsletters and other communication vehicles.
Assist with development of and maintain internal website portal.
Assist in carrying out the company’s social media plans.
Assist with customer satisfaction surveys.
Plan and facilitate corporate meetings as needed.
Schedule, verify and participate as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms, and arranging meals.
May compile reports, proposals, and presentation materials.
Plan, coordinate, and participate as directed in meetings and other off-site meetings.
Adhere to all company policies and procedures.
Perform other duties as assigned.
Qualifications
JOB REQUIREMENTS (Knowledge, Skills and Abilities):
Must be detail-oriented, self-starter, comfortable working independently as well as with a team.
Multi-tasking skills with ability to manage a variety of projects.
Must have professional appearance and demeanor.
Excellent organizational, problem-solving, and communication skills.
Must value precision, clear and direct communication.
Skill in gathering and reporting information.
Excellent computer skills to include intermediate knowledge of MS Word, Excel, PowerPoint, and Outlook. Working knowledge of Sharepoint, Smartsheet, Canva, Power BI, and/or Bullhorn is a plus.
Ability to type 50 words per minute.
Good follow-up and interpersonal skills.
Ability to work within tight deadlines.
Ability to effectively present information.
Ability to work independently with limited supervision.
Ability to maintain confidentiality.
Strong work ethic.
Ability to read, write, and speak English.
EDUCATION/TRAINING/EXPERIENCE:
Associate’s degree. Prefer Bachelor’s degree.
5 Years of Executive Level support
Prefer, but not required two years of experience in a health care organization.
PHYSICAL REQUIREMENTS:
Requires prolonged sitting, some bending, stooping and stretching.
Must possess sufficient eye-hand coordination/manual dexterity to operate a keyboard, photocopier, telephone, calculator and other office equipment.
Required normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and evaluations.
Requires lifting papers and boxes weighing up to 35 pounds occasionally.
Requires dexterity to type at least 50 wpm.
WORKING CONDITIONS (environment and safety):
Work performed in either an office environment or remote.
Involves frequent contact with executive leadership and professional staff.
Work may be stressful at times.
Interaction with others is frequent and often disruptive.
Disclaimer: The above job description has been written to indicate the general nature and level of work performed by employees within this classification. It is not written to be inclusive of all duties, responsibilities and qualifications required of employees assigned to this job.
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Job ID2024-14520
FunctionAdministrative
LocationUS-Remote
Employment StatusFull Time