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Job Information
Texas A&M University Executive Assistant II in United States
Job Title
Executive Assistant II
Agency
Texas A&M University Health Science Center
Department
School Of Public Health
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. This role maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. You will exercise discretion and independent judgment with respect to matters of significance.
What you need to know
Salary: Compensation will be commensurate to the selected hire’s experience.
Required Education and Experience:
Bachelor’s degree in applicable field or equivalent combination of education and experience.
Four years of experience in office administration
Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and presentation applications
Ability to multitask and work cooperatively with others
Interpersonal and communication skills
Planning and organizational skills
Calendar management skills
Preferred Qualifications:
- 5 years of experience working as an executive assistant
Responsibilities:
Administrative and Calendar Support
Coordinates calendars, meetings, and other activities for the Office of the Dean
Maintains high level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters
Provides technical guidance and advice on administrative matters to agency executives, management, or staff
Coordinates and monitors action items and assignments made by the administrator
Prepares notices or agendas for meetings
Drafts and manages correspondence and communications, schedules appointments, manage calendar, and coordinates travel
Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
Plans and prepares reports, manuals, and publications
Acts as administrator’s representative in dealing with third parties
Add meeting minute preparation/distribution
Supervision of student and staff
Reporting and Event Coordination
Assists in compiling reports, maintains records and other documents and coordinates schoolwide and special events
Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations
Responds to inquiries, resolving problems or inquiries
Reviews administrative practices and programs and assists in formulating policies
Logistical Support Plans
Coordinates logistical and administrative support for events, meetings, or other special functions and provides on-site support
Researches, compiles, and applies information, making evaluative judgments on appropriate data to use
Serves as a liaison between the Dean or Assistant Vice President and subordinate administrators by communicating and/or interpreting policy, planning decisions, and related information or documents affecting the subordinate administrative units within guidance from the Dean
Correspondence Coordinator
Helps coordinate and manage building space and repair requests
May serve as an Office Manager
Has key holder and fiscal records management responsibilities
Prepares routine to complex correspondence, email, reports, forms, manuscripts, transcripts, and proofs for distribution, approval and/or mass mailing from machine or oral dictation, handwritten drafts, or printed text by using various computer applications (e.g., word processing, spreadsheets, desktop publishing), checking the documents for completeness and accuracy, and distributing the documents or submitting them to the supervisor or document originator for approval
Other Duties
Contributes to the overall success of the administrative unit by performing other essential duties and responsibilities as assigned by the Dean
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
If you need assistance in applying for this job, please contact (979) 845-5154.
Useful Links:
Benefit Programs (https://www.tamus.edu/business/benefits-administration)
Retirement
Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)
Flexible Spending Accounts
University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)
Legal Statements
New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)
Prospective Employees
Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)
Training and Development
USERRA (https://www.dol.gov/agencies/vets/programs/userra)
Nondiscrimination Notice