Job Information
Town of Wallingford 45 South Main Street, Wallingford, CT Secretary in Wallingford, Connecticut
POSITION TITLE: SECRETARY - PROGRAM PLANNING
DEPARTMENT: Program Planning
GENERAL DUTIES: Performs a variety of confidential, responsible administrative duties in support of the Economic Development Commission and its staff. The work requires a high degree of accuracy and considerable ability to exercise independent judgment in performing tasks of a complex nature. Provides general information to the public on department or Town services managed by the Program Planning Department. Maintains and updates information on the Town of Wallingford website as necessary. Performs other related work as required.
ADDITIONAL DUTIES: Plans and organizes work according to established or standard office procedures; Provides secretarial support to the Economic Development Commission (EDC) and staff including attending monthly meetings. Records and transcribes minutes of EDC meetings and distributes to members. Performs special assignments and researches information in support of the Towns economic development function. Observes strict confidentiality in establishing and maintaining files and records; Types statistical and narrative reports of some complexity; Monitors the Towns general email addresses and forwards information to pertinent departments; Monitors and posts content to Town Government social media page; Posts notices of meetings, agendas and minutes, press releases, public notices, etc. on the Town of Wallingford website to comply with state and local regulations; Performs special assignments, studies and routine administrative functions related to Town economic development activity.
SUPERVISION RECEIVED: Works under the direction of the Program Planning Office department head or the Mayors Office.
SUPERVISION EXERCISED: As required; may supervise clerical or other workers as assigned.
KNOWLEDGE, SKILLS AND ABILITIES: Ability to maintain confidential data and information for staff; Good knowledge of modern office procedures, methods and computer equipment including the use of productivity software such as Microsoft Office; Ability to type and maintain complex files and record systems; Ability to perform basic mathematical calculations; Ability to compose business correspondence and reports; Ability to collect and organize data; Ability to communicate effectively with staff members, Town officials and the general public; Ability to operate office equipment.
MINIMUM QUALIFICATIONS: High school graduate or GED with five (5) years experience in responsible office work. One (1) year of the above experience must have been in economic development, planning, public relations/marketing or related field or any equivalent combination of education and experience that provides the required knowledges, skills and abilities.