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Summary This position is located in the Architect of the Capitol (AOC), Office of the Chief Engineer (OCE). The selectee performs a mixture of administrative and support functions across various programs and processes. Responsibilities This is a career ladder position requiring the incumbent to perform progressively more complex duties and responsibilities leading to the full performance level. * Duties quoted at the GS-11 level. Major Duties: Management, Administrative and Project Support - Provides administrative support to the Office of the Chief Engineer (OCE) through knowledge of and compliance with applicable AOC policies, procedures and OCE standard operating procedures. - Collaborates with liaises with other staff internal and external to OCE, including but not limited to hiring managers, supervisors, and other leaders to complete deliverables within deadlines. - Provides guidance and support as requested on a wide variety of financial, administrative, process, policy and business process related matters. - Proactively plans and schedules tasks accordingly to meet deadlines, seeks direction on the prioritization of tasks where appropriate and conducts guided and independent analysis of processes to ensure a high level of customer or client satisfaction and the speedy movement of actions and items through internal processes. Human Resources Management - Serves as point of contact within OCE to provide proactive support, guidance, and advice to managers, supervisors, and other employees on the full range of Human Capital Management Division (HCMD) policies, processes, and procedures, including training on human resources systems as needed. - Acts as a resource to employees in the administration of benefits and acts as a liaison to relevant offices in HCMD to ensure that employees receive information and timely support related to their benefits and associated questions. - Independently generates, tracks, summarizes, and analyzes data related to human capital management to aid OCE leadership in monitoring performance and progress against established OCE priority objectives. - Serves as a time and attendance coordinator, assisting employees and supervisors with any issues and liaising with payroll or benefits branches as necessary. Office Activities Coordination - Proactively and independently conducts tactical and long-range planning, resource determination, scheduling, project management, evaluation and coordination of programs such as organizational finance, acquisition, human resources, project management, training, and logistics support as they relate to operations, including organization finance, acquisition, and dashboard reporting. - Captures data for reporting and analysis related to the organization’s operations and prepares reports and other presentations on program planning and evaluation. - Respond to queries, direct technical information requests, and complete tasks involving established policies and procedures. - Assists with disseminating information and wide-ranging communications on assigned program areas. - Assists with the application, tracking, and adherence to accountable property policies. - Acts as primary or secondary access badge point of contact. - Manages administrative files and records and recommends improvements to ensure compliance with records management policies and regulations. Travel and Training - Manages, coordinates and oversees the full range of training administration for OCE; Reviews, routes and processes training plans and training requests and ensures training evaluations are completed by employees. - Liaises with the AOC travel office and/or AOC Learn to ensure resolution of issues and disseminates opportunities related to both mandatory and voluntary training; Tracks AOC mandatory training compliance and all training by OCE employees. - Supports the full range of local and long-distance travel for OCE; Serves as primary point of contact for all OCE travelers and provides support through initiation of travel, generation of supporting documents and submission of vouchers. - Serves as first line reviewer and approver of OCE travel in the online travel system; Liaises with AOC Travel Office to ensure resolution of any issues and timely travel and voucher approvals. - Tracks travel expenditures, monitors availability of funds and analyzes data in support of management objectives; Ensures all travel is conducted in compliance with applicable Federal regulations and AOC policies or procedures. Procurement Support - Uses Financial Management System (FMS) and Maximo operating systems to perform purchasing duties. - Assists with purchasing supplies, materials, tools, and equipment; Responsible for procuring supplies, services, and equipment through a variety of small purchasing methods and procedures. - Serves in the capacity of Cardholder of the Government-wide Purchase Card and is responsible for safeguarding the purchase card and account number and assures that the card is properly secured. Performs other related duties as assigned. Requirements Conditions of Employment You must be able to pass a drug test. Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. For the GS-09: You must meet the following education and/or specialized experience requirements to be qualified for this position: Candidates for the GS-09 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-07) grade level in the Federal service that demonstrates at least 4 the following: Providing administrative support and assistance to hiring managers, supervisors and leaders to complete deliverables for various business processes, policies, and procedures supporting finance, acquisition, human resources, project management, training, and logistics programs and activities. Using a variety of office automation software, i.e., database, spreadsheet and word processing. Performing administrative functions, including compliance with human capital policies, processes and procedures and efficiency and effectiveness of business operations. Updating and maintaining paper and electronic administrative files and records. Using a financial management system to perform purchasing-related activities for an organization. --OR-- Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. --OR-- Combination of specialized experience and education. For the GS-11: You must meet the following education and/or specialized experience requirements to be qualified for this position: Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-09) grade level in the Federal service that demonstrates all of the following: Providing administrative support and assistance to hiring managers, supervisors and leaders to complete deliverables for various business processes, policies, and procedures supporting finance, acquisition, human resources, project management, training, and logistics programs and activities. Using a variety of office automation software, i.e., database, spreadsheet and word processing. Performing administrative functions, including compliance with human capital policies, processes and procedures and efficiency and effectiveness of business operations. Updating and maintaining paper and electronic administrative files and records. Using a financial management system to perform purchasing-related activities for an organization. --OR-- Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. --OR-- Combination of specialized experience and education. Education GS-09:Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected. GS-11: Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected. Special Instructions for Foreign Education: Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment. Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected. Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol. Note: Please be advised that federal retired annuitant candidates may only be considered as a temporary employee if the role can be filled in that capacity.