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Your opportunity

At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together.

The Legal Services Department is looking for a Senior Specialist to complete a broad variety of project management and administrative tasks to support the efficient running of our fast-moving team in Washington DC.

The Senior Specialist, Legal Support will provide primary support to 3 Managing Directors. This is a vital role for our team, and we are looking for someone that loves juggling a variety of tasks, has attention to detail and enjoys collaborating with other team members!

Responsibilities:

• Calendar management, travel arrangement and expense reporting.

• Complete a variety of project management and administrative tasks supporting the members of the Legal leadership team.

• Overseeing and tracking contract workflows including coordinating with Vendor Management and Legal.

• Scheduling meetings, conferences rooms, and events (off-site and/or internal).

• Setting up outside vendor (including law firm) engagements and timely managing invoices.Compose, proofread, edit, and prepare correspondence and consolidated team reports.

• Compose, proofread, edit, and prepare correspondence and consolidated team reports.

• Support quarterly and semi-annual federal and state lobbying reporting requirements

• Serve as liaison/central point of contact to receive, track, and respond to status inquiries to resolve bottlenecks.

• Work with HR and IT to ensure smooth onboarding and offboarding process. Oversee charge-backs to the business for contingent/contract staff.

• Office management responsibilities that include coordinating visitor office request, catering requests, ordering of supplies and general office management responsibilities.

Key Factors For Success In This Role:

• Demonstrated “EQ” and track record working with personnel at all levels, including executives.

• Intellectually curious, proactive, and adaptable in highly matrixed organizations.

• Service-oriented and collaborative: Demonstrates a “can-do” attitude towards solving problems; is patient and friendly with both internal customers (Legal Services, Technology Services, Corporate Vendor Management) and external contacts (outside counsel and lobbying firms, other legal vendors).

• Organizational skills: Effectively and efficiently manage workload. Ensure that all follow-up items are completed timely and with limited supervision. Able to prioritize assignments against deadlines.

• Attention to Detail: Double-check work product for accuracy and consistency. Provide information on a timely basis to others as requested. Complete all work, with limited supervision, according to procedures and standards.

• Communication skills: Write and speak clearly and succinctly in a variety of communication settings and styles.

• Problem-solving skills: Identify the information needed to solve a problem. Present problem and recommend solutions.

• Technical skills: Proficient in Ariba, Microsoft Outlook, Word, Excel, and PowerPoint. Ability to learn Schwab internal systems quickly (e.g., iManage, Concur, eCounsel, PSFIN, DocuSign, Visio).

• Strong work ethic including the ability and willingness to take on a variety of responsibilities (including administrative) depending on department and project needs.

This is a hybrid position, working out of our DC office location

What you have

To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have:

Required Qualifications:

• 5+ years of administrative assistant experience.

• Administrative assistant experience in a corporate environment.

• Experience in operations, program and project management.

• Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.

Preferred Qualifications:

• Strong organizational skills and attention to detail.

• Excellent interpersonal and communication skills.

• A growth mindset, including an eagerness to learn and take on additional responsibilities.

• Friendly, approachable, and customer-service oriented demeanor

In addition to the salary range, this role is also eligible for bonus or incentive opportunities

What’s in it for you

At Schwab, we’re committed to empowering our employees’ personal and professional success. Our purpose-driven, supportive culture, and focus on your development means you’ll get the tools you need to make a positive difference in the finance industry. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you – both today and in the future:

• 401(k) with company match and Employee stock purchase plan

• Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions

• Paid parental leave and family building benefits

• Tuition reimbursement

• Health, dental, and vision insurance

What’s in it for you:

At Schwab, we’re committed to empowering our employees’ personal and professional success. Our purpose-driven, supportive culture, and focus on your development means you’ll get the tools you need to make a positive difference in the finance industry. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you – both today and in the future:

401(k) with company match and Employee stock purchase plan

Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions

Paid parental leave and family building benefits

Tuition reimbursement

Health, dental, and vision insurance

Schwab is an affirmative action employer, focused on employing and advancing in employment, qualified women, racial and ethnic minorities, protected veterans, and individuals with disabilities in the workplace. If you have a disability and require reasonable accommodations in the application process, contact Human Resources at applicantaccessibility@schwab.com or call 800-275-1281.