Enable America Jobs

Description:

This role is for an office administrative assistant. Will work to support office manager in all office functions to include: scheduling, purchase orders, filing faxing, reporting, payroll, data entry, time keeping, posting payments, AP, AR and some answering of phones.

Daily Responsibilities:

Opening mail - Open & date stamp everything except legal documents. Follow instructions for unconditional waivers & release. Letter of intent stamp, post it note original copy provided to mike and a copy to estimator to file for jobs. Change orders - date and stamp to original PM. Sub contracts - if not fully executed, date stamp transmittal and make 3 copies of the complete contract. Vendor price change & announcements - date and stamp, copy and paste to all inboxes. Invoices date and stamp to accurately match received job name and put PM's or estimators inbox.

Phones: Answer on 2nd ring - intro statement. transfer call if needed or make notes.

incoming packages: Ship all needed packages, label make and distribute appropriately.

Must be bale to check copy machine regularly to ensure full of paper wand ink.

Skills:

Administrative support, Customer service, Data entry, Office administration, payroll, accounts payable, QuickBooks, accounts receivable, excel, Microsoft office suite, Filing, Purchase order

Additional Skills & Qualifications:

Ideal candidate would have minimum of 1 year experience working in an administrative or basic accounting role within a construction or manufacturing company.

Must have knowledge of purchase orders

Some knowledge of AP and AR

huge plus if they have payroll processing experience.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.