Enable America Jobs

Amentum is seeking a Front Desk Administrative Support in the Williamsburg area of Virginia. The administrative assistant will provide on-site administrative, clerical, and customer support to the Public Works/Operations & Maintenance Division. The primary duties for this position are: front desk duties - greeting and assisting visitors; monitoring building management systems for equipment alarms; administrative and clerical assistance; answering phones; processing customer requests; contacting and dispatching skilled trades teams; recording and publishing meeting notes; data tracking, collection and weekly reporting of program metrics; managing supplies and equipment. Other duties as assigned.

Job Requirements :

• Answering phone calls and taking messages.

• Scheduling appointments

• Making travel arrangements

• Administrative assistance working with Microsoft Office, in particular, Word documents, Excel spreadsheets and PowerPoint presentations

• Managing individual stakeholder and conference room meeting calendars

• Capture and distribution of meeting minutes.

• Submitting and filing work orders, visitor requests and other

• Dispatching facilities technicians to incoming maintenance orders

• Reviewing maintenance work orders for accuracy and completion

• On call during working hours to dispatch to equipment/ facility issues

• Working with operations to manage uniforms, lockers and miscellaneous equipment.

• Plan and coordinate team building events

• Scheduling EH&S activities

• Provide administrative support to executive staff with office management responsibilities

• Personnel records

• May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Minimum Requirements:

• Proficiency with Microsoft Office Software (Excel, Word, Powerpoint, Sharepoint, etc.)

• Bachelor's and/or Associate Degree in Education, Management, Business, Engineering, Associates, Business/Administration, Technical, Communication, Computer Science, Construction Management. Work history and experience will be considered in lieu of degree.

• Minimum of 3-5 years’ experience in an administrative support role.

• Positive attitude and ability to provide excellent customer service even in a fast paced, high-pressure environment.

• Organized and detailed oriented

• Expert typing and computer skills.

• Previous experience with MAXIMO a plus, but not required.

• Active Government Clearance at time of application

• US Citizen

• Valid Drivers License

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans (https://www.dol.gov/agencies/ofccp/posters) and Labor Laws Posters (https://protect-us.mimecast.com/s/MI5TC2kqOqsOBPMVfnZ32U) .