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SALARY $43,888.00 - $50,000.00 Annually LOCATION Youngstown, OH JOB TYPE Professional Administrative JOB NUMBER 202400164 DIVISION Student Affairs & Inst Effectiveness DEPARTMENT Registration & Records OPENING DATE 08/07/2024 BARGAINING Association of Professional Administrative UNIT STATUS Staff (APAS) SALARY GRADE A4 FULL-TIME 1.0 EQUIVALENCY Summary of Position The Coordinator, Registration assists and reports to the Assistant Registrar. This position supports the Office the Registrar, specifically in the areas of registration and course scheduling by ensuring the functionality of the assigned area's operations and services as related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies. Position Information Maintains an understanding of course and room scheduling and University policies, regulations, and procedures, answering questions about functionality and usability and directing users to appropriate University resources as necessary. Monitors and processes course scheduling exceptions. Processes course additions, deletions, and changes and room scheduling in Banner. Assists with training as needed. Collaborates with colleagues and participates as an active member on University and office committees as assigned. Understand, maintain, and operate in programs such as 25Live, Banner, and CourseLeaf CIM. Assists departments with course scheduling software and troubleshooting. Assists the Assistant Registrar with the planning and timeline of new initiatives and projects based on university and office goals. Leads and coordinates special projects as assigned. Understands procedures and systems related to registration functions providing support to internal and external stakeholders as needed. Work collaboratively within the Registration team, engaging in ongoing communication and information sharing. Conducts auditing for course guideline compliance. Investigates and resolves discrepancies that arise between CourseLeaf CIM and Banner. Maintain registration communications and documentation (internally and externally). Handle highly confidential student information in accordance with federal and state laws, university policies, and established procedures. Ensure secure handling and dissemination of sensitive data. Represents the Assistant Register at meetings and events as needed. Collaborates with other Office of the Registrar staff to facilitate communication and registration of special programs including high school programs and the College for the Over 60 program. Works with the Office of Academic Affairs on the auditing, troubleshooting, and publication of the University Catalog. Coordinates new and continuing course information on the student information system, Ellucian Banner, and CourseLeaf CIM. Assists Assistant Registrar with documenting academic senate approved policy in CourseLeaf CAT. Aids in the facilitation, collection, organization, and submission for National Student Clearinghouse files and Selective Service reporting related to the Office of the Registrar. Responsible for participating in National Student Clearinghouse meetings and trainings related to submission as necessary. Other Functions and Responsibilities: Performs other related duties as assigned. Equipment Operated: Computer and all other standard office equipment. Work Schedule: M-T-W-Th-F 8:00 a.m. to 5:00 p.m. Reports to: Assistant Registrar Qualifications and Competencies Required Certifications, Training, and/or Licensures: None Knowledge, Skills, and Abilities: Knowledge of: University policies and procedures; office practices and procedures; FERPA; records management; office management; project management; public relations; administrative practices and procedures; English grammar and co